When writing your job rejection email, let the candidate know you will keep their resume on file. Let them know you'll keep their resume on file Sharing positions reminds the candidate of their potential and gives them another chance to work for your company. Encourage them to apply to these roles for another work opportunity. If possible, share other open positions with the candidate that you believe they are qualified for. Consider what you thought about their job application and how they did during the interview process, then choose one or two qualities to write about briefly. Feedback provides the candidate an opportunity to learn what you thought about them and use your advice for future job applications and interviews. Incorporating feedback is a great way to still give something valuable to the candidate. Related: What Does a Hiring Manager Do? 6. Your reasoning might prompt them to acquire missing skills and prepare themselves further for future jobs. For example, if you need someone experienced with computer programming, let the candidate know that they lack this requirement. This explanation can make them feel more at ease and show them where to focus their professional development. Explain your reasoningīriefly explain your reasoning for not choosing them for the job. Thanking the candidate encourages a good professional relationship with them. This is a kind gesture and acknowledges the effort and time they took to complete the job application and undergo the interview process. Thank the candidate for their time by explicitly stating your gratitude in your email. Use their preferred name in your introduction, such as "Dear Gemma." 4. Make sure you address the candidate personally. Keep your subject line simple and easy to understand. In your subject line, include the company you work for and the job they applied to. Include a clear subject lineĪ clear subject line informs the candidate why you are contacting them before they even open the email. Related: How To Be Empathetic in the Workplace 2. Try to be sensitive when delivering this news by reflecting on your own experience of job rejection. It is often difficult for a candidate to receive a job rejection email. Be empatheticīeing empathetic means considering how someone else feels and recognizing the situation they are in. Consider the following steps on how to compose a job applicant rejection email: 1. There are certain things you need to include in your email to make it as effective as possible. The sooner they know that they are no longer being considered for the job, the sooner they can move on and search for other opportunities. Sending an email as soon as possible is a professional courtesy that candidates appreciate. The lack of fit might be due to missing qualifications or an unsuccessful interview. Send a job rejection email as soon as you know the candidate is not the right fit for the role. When should you send a job rejection email? In this article, we explain how to write a job rejection email to a candidate and provide a template and example. A positive email can help you keep an open connection with the candidate for future opportunities that are better suited for their qualifications. When you send a rejection email, the candidate can continue searching for other opportunities without waiting for your response. Sending a detailed rejection email is an important part of the recruiting process.
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